Constitution of the Short Hills Association

The following Proposed Revision was approved and accepted unanimously by the Short Hills Association Council members present on April 24, 2008 for presentation at the Annual Meeting of May 15, 2008.

ARTICLE I
Name and Mission

The name of the Association shall be the Short Hills Association.

The mission of this Association is:

    1. To promote the interest and welfare of the Township of Millburn
    2. To preserve the general character of the Short Hills area of the Township and foster the proper development of the unpopulated areas
    3. To protect and promote the interests of the Short Hills area and the residents thereof
    4. To study and examine the activities of the Township Committee and the Board of Education of the Township of Millburn and any boards, bureaus and other agencies of government affecting local affairs, and to submit reports and make recommendations whenever, in the opinion of its Council, reports are deemed necessary or advisable
    5. To encourage the interest and personal participation of its members and other   residents of the Township in civic activities

ARTICLE II
Membership

Any adult residing or owning real property in Short Hills shall be eligible for membership in this Association, provided, however, that the Council may pass on all applications for Membership and have sole power to accept or reject such applications.

ARTICLE III
Meetings

  1. The Annual Meeting of this Association shall be held in the Spring, upon at least ten (10) days notice by advertisement in the local newspaper of general circulation.
  2. The Council shall determine the place of holding the Annual Meeting and other meeting.
  3. The order of business at any meeting shall be determined by the presiding officer of the Association.
  4. Twenty (20) members of the Association shall constitute a quorum at any meeting except for the Annual Meeting when it shall be a two third (2/3) majority of the Councilpersons and Officers

ARTICLE IV
Council

  1. The Council of the Association shall be composed of the Officers of the Association and elected members chosen by the Council.
  2. The term of office of each Councilperson shall be two (2) years.   No Councilperson may serve more than six (6) consecutive years as a Councilperson or more than eight (8) consecutive years as a Councilperson and Officer of the Association.  These term limits shall take effect beginning May 31, 2007 with the adoption of this Revised Constitution.
  3. The Council shall have general charge and supervision of the affairs of the Association.  It may appoint Special Committees designating the functions and powers of each Committee.
  4. The Council shall fill such vacancies among the Councilpersons and the Officers as may occur by reason of death, resignation, or otherwise.
  5. The Council, under rules to be established by it from time to time, shall have the power to remove a Councilperson for prolonged absence from, or irregular attendance at, regular meetings of   the Council.
  6. Meetings of the Council shall be held at such time or times as it may determine.  Special meetings may be held upon the call of the President or any combination of three (3) Councilpersons or Officers upon two (2) days notice to all members of the Council.
  7. A two-thirds majority of the Councilpersons and Officers shall constitute a quorum for the transaction of business at any Council meeting.

ARTICLE V
Officers

The Officers of this Association shall be a President, a Vice-President, a Secretary, and a Treasurer and other Officers the Council deems necessary.  They shall be elected at the Annual Meeting and shall serve until the next Annual Meeting or until their successors are elected.

  1. The President shall preside at all Meetings of the Association.  The President shall be Chairperson of the Council and shall perform such other duties as the Council may from time to time assign to him/her.
  2. In the absence of the President, the Vice-President shall perform all the duties of the President as set forth in the Constitution.
  3. The Secretary shall keep the records and the Minutes of the Meetings of the Association and Council.  The Secretary shall give notice of all Meetings and maintain a list of the names and addresses of all members of the Association.
  4. Treasurer shall notify persons elected to membership of their election and collect all dues.  The Treasurer shall have custody of the money belonging to the Association and disburse the same upon vote of the Association or of the Council.

ARTICLE VI
Committee

Not less than thirty (30) days before the date set for the Annual Meeting, the President, subject to approval by the Council, shall appoint a Nominating Committee of three (3), whose duty it shall be to nominate the Officers and Councilpersons for the succeeding year.  At least one (1) member of the Nominating Committee shall not be an Officer or Chairperson.The report of the Nominating Committee shall be included in the public notice of the Annual Meeting in The Item of Millburn & Short Hills newspaper.Other nominations may be made by petition of not  less than twenty (20) members of the Association and must be in the hands of theSecretary not less than five (5) days before the Annual Meeting.
The President, subject to approval of the Council, shall appoint an Auditor otherthan the Treasurer whose duty it shall be to review the Annual Report of theTreasurer.
The President, subject to approval of the Council, may appoint such otherCommittees as may be desirable or necessary.

ARTICLE VII
Dues

The Council shall fix the annual dues of the Members of the Association.Any person joining the Association at any time during the fiscal year shall pay dues for the full fiscal year. Failure to pay dues shall render a member ineligible for membership.

ARTICLE VIII
Amendments

This Constitution may be amended by a two-thirds vote of those present and voting at any regular or special Meeting of this Association, provided notice of the proposed amendment is included in the notice of the Meeting, provided notice of the proposed amendment is included in the notice of the Meeting.   Members of the Association proposing amendments must submit them to the Council at least four (4) weeks before the date of the Meeting at which they are to be acted on.

ATTEST

Sharon White Petrucelli
Constitution Revisions Chair
April 24, 2008 Council Meeting

MEMBERS PRESENT

Thomas Hildner, President
Sharon Petrucelli, Secretary
Rosemary Karl, Treasurer
Stewart Cohen
George Fisher
Lynford Graham
Vicky Kupec
Mary McNett
Joe Pacelle

This Revision reflects revisions to the Short Hills Association Constitution of 1948, April 23,1970, April 18, 1972, April 12,2007 and allows the Association to conduct business in a less cumbersome manner.